Our Privacy Policy - your rights, your information and how we use it

Amber House Ltd is committed to protecting your personal information.

Our Privacy Policy contains important information about what personal details we collect; what we do with that information; who we may share it with and why; and your choices and rights when it comes to the personal information you have given us.

We may need to make changes to our Privacy Policy; so please check our website for updates from time to time. If there are important changes such as changes to where your personal data will be processed; we will contact you to let you know.


This version of our Privacy Policy was last updated April 2023.

Privacy Policy

Information we collect and use

We will collect the following information;

-        Information about who you are (ie name, date of birth, home address) in line with our legal and statutory requirements as employers.

What we collect and use your information for

We take your privacy seriously and we will only ever collect and use information which is personal to you where it is necessary, fair and lawful to do so. We will collect and use your information only where it’s necessary for us to meet our legal or regulatory obligations 

Who we may share your information with

We may share your information with third parties for the follwing reasons:

• Our auditory regulators/accountancy advisres and Supervisory Authority e.g. the Financial Conduct Authority (FCA), the Information Commissioner’s Office for the UK (the ICO)

• Law enforcement, credit and identity check agencies for the prevention and detection of crime

• HM Revenue & Customs (HMRC) e.g. for the processing of tax relief on pension payments or the prevention of tax avoidance

We will never sell your details to someone else. Whenever we share your personal information, we will do so in line with our obligations to keep your information safe and secure.

Where your information is processed

Your information is processed in the UK and European Economic Area (EEA).

How we protect your information

We take information and system security very seriously and we strive to comply with our obligations at all times. Any personal information which is collected, recorded or used in any way, whether on paper, online or any other media, will have appropriate safeguards applied in line with our data protection obligations.

Our security controls are aligned to industry standards and good practice; providing a control environment that effectively manages risks to the confidentiality, integrity and availability of your information.

How long we keep your information

We will keep your personal information only where it is necessary to meet our legal or regulatory obligations. The length of time we keep your information for these purposes will vary depending on the obligations we need to meet.

Your individual rights

You have several rights in relation to how Amber House Ltd uses your information. They are:

Right to be informed:  You have a right to receive clear and easy to understand information on what personal information we have, why and who we share it with – we do this in our Privacy Policy and privacy notices. 

Right of access: You have the right of access to your personal information. If you wish to receive a copy of the personal information we hold on you, you may make a data subject access request (DSAR).

Right to request that your personal information be rectified: If your personal information is inaccurate or incomplete, you can request that it is corrected.

Right to request erasure: You can ask for your information to be deleted or removed if there is not a compelling reason for Amber House Ltd to continue to have it.

Right to restrict processing: You can ask that we block or suppress the processing of your personal information for certain reasons. This means that we are still permitted to keep your information – but only to ensure we don’t use it in the future for those reasons you have restricted.  This cannot apply to any legal or statutory obligations we have to disclose your information

Right to data portability: You can ask for a copy of your personal information for your own purposes to use across different services. 

Right to object: You can object to Amber House Ltd processing your personal information where: it’s based on our legitimate interests (including profiling); for direct marketing (including profiling); and if we were using it for scientific/historical research and statistics.

How to make a complaint

We will always strive to collect, use and safeguard your personal information in line with data protection laws. If you do not believe we have handled your information as set out in our Privacy Policy, please contact us we will do our utmost to make things right.

If you have any questions about our Privacy Policy or the information we collect or use about you, please contact;

Amber House Ltd

The Old Dairy, Barcombe Mills Rd


East Sussex,


T: 01273 814536

E: info@amberhouseltd.co.uk